Invitations

Simple Events carters to a host of customers. Invitations are presented differently; matching the occasion. A wedding invitation may utilize all of the same medium as a corporate event or dinner party but can possibly be presented differently as the occasion differs. However it is possible in some instances where one communication medium is used effectively; requiring no other medium.

Wordings

When the term wordings is used regards an invitation, it simply means drafting the invitation. A customer wants to ensure the invitation is perfect, presenting them with a draft allows them to add or take away whatever they see necessary. This wordings draft should be done at least six (6) weeks prior to the event, allowing sufficient time to for fixing and sending out to guest.

Guest List

The guest list has to be done by the customer however it can be done alongside the wording draft. Doing this list together with the draft saves time. It allows the host the sufficient time to develop the list; ensuring no one is unintentionally left out.   

Printing

By the time invitations gets to this process, a colour and design has already been chosen. Printing takes a matter of two days; dropping off for printing and collection thereafter. By the time invitations has been printed and collected, the guest list and all its details must already be in the hands of the planner. It is then the planner’s job to ensure all invitations are written with its specifics. It should be properly addressed to its intended receiver and tagged and batched on how it would be sent out. These details should also be done four (4) weeks before the big day.

Mail-outs

Mail-outs takes the different forms in the events planning industry. However the standard time this should be done is at least four weeks before the day of the occasion. Mail-out can be done by mail, using the postal office for persons living far. Some customers may want to hand deliver certain invitations as they require a personal touch to them. Others that may not require such person touches but are easy to be delivered can be done by the planner or members of the planning staff. All invitations cannot be delivered within the same day therefore four weeks in advance gives sufficient time for any delays.

Rsvps

Ensuring the attendance of guest helps a planner ensure all things goes smoothly on the day. The planner would know if more chairs, food, drinks or anything else are required or it is sufficient or too much. Having the guest confirm their attendance should be done one (1) week before which allows sufficient time for minor adjustments that maybe needed.  

 Question: Do you think every event should follow the same guidelines for invitations?

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