Preparing the Events Budget Cont’d
All
events carries its unique budget. The budget for a wedding maybe large however
the budget for a concert maybe more costly as it caters to a larger audience. Below
stated a few expenditures an event may incur. Not all the expenditures stated
applies to every event.
Travel and Accommodation
Some
events are official events and requires the presence of dignitaries or guest
speakers. This cost is borne by the event organizers. If such a cost has to be incurred,
it must be included in the budget.
Trophies and Awards
Trophies
and awards are sometimes donated but not in all instances. If the organizer has
to incur this cost, it must be accounted for in the early stage of budgeting. To
make this most accurate there must be full knowledge of the number of
competitors, categories and division of the competition.
Salaries
The
planner should ensure this cost is included in their overall professional
service fee. This is very important as the planner and the staff’s time is very
important and must be paid for it.
Telephone
Provisions
must be made as some events requires lengthy telephone conservations with
certain sponsorships and stakeholders.
Printing
Printing
invitations, programs and tickets are critical but comes at a cost. Therefore the
budget must having a printing cost to accommodate such.
Security
In
events where alcohol is sold, there must be a police presence. In larger events
there must be fire fighters as they are trained in first aid. These officers
are paid individually for their services on that day, a cost that must also be
included.
Venue
Unless
the venue belongs to the host or someone willing to allow the event to be
hosted at their premises for free, the venue must be paid for. This cost must
be included very early as it is one of the most critical aspects. Therefore this
cost must be obtained at its earliest convince.
Insurance
Stage,
light, camera, action are the norm for some events. To be able to host some of
these events, insurance must be purchased. Insurance is also a cost that must
be taken into consideration in the budget.
Promotion
Advertising
is very expensive but without it some events are simply a failure. Clarifying what
are the best marketing strategies to employ at the earliest time is important. After
that decision has been made, being informed of the prices that goes with these strategies
are important. At this point, this expenditure can be included in the
expenditure side of the budget for that event.
Equipment Hire
Equipments
used by participants and or the events management staff including radios,
computers and sound system.
Transport
Includes
the cost of transporting equipments and other vehicles for passengers such as
guest speakers.
Question: Should events that sell alcohol have police officers?
yes police officers should be at events that alcohol is served Alcohol has adverse effects on the human body.consumed in excess or not many possible variables may occur Slurred speech,drowsiness,distorted vision and hearing Impaired judgement decreased perception and coordination Unconsciousness Blackouts (memory lapses, where the drinker cannot remember events that occurred while under the influence) all this in the mist of a part (alcohol and music) increases the possibility of violence and unacceptable behaviours. Therefore police presence is essential in places (fêtes) that sell alcohol
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